GP4 includes and Invite Wizard that allows you to invite your guests by telephone, Instant Messenger or Email.
Clicking thebutton on the GP4 interface will open the Invite Wizard. Once the Wizard dialog is open, select the invitation method you would like to use.

For all methods, make sure you have the correct session selected from the drop-down menu of Available Sessions if you have more than one session (below).

Selecting the Session for the Invitation from the Available Sessions menu.

Inviting by Telephone

1. Select the session you want to invite the guest(s) to from the Available Sessions menu.
   
   
2. Select the Invite someone over the Telephone option and click the Next > button.
   
   
3. Follow the steps on the Invite Wizard dialog.

Inviting by Instant Messenger

1. Select the session you want to invite the guest(s) to from the Available Sessions menu.
   
   
2. Select the Invite someone by Instant Messenger option and click the Next > button.
   
   
3. Select the desired options check boxes. (This places the invitation on the clipboard, ready to be pasted into the IM).
   
   
4. Open your Instant Messenger client and initiate an Instant Message with your guest(s).
   
   
5. Paste the invitation into the Instant Message(s). Note: The keyboard shortcut to paste from the clipboard is the Ctrl and V keys pressed at the same time.
   
   
6. From there, your guests can click the link in the message and they will enter your session.

Inviting by Email

1. Select the session you want to invite the guest(s) to from the Available Sessions menu.
   
   
2. Select the Invite someone by Email option and click the Next > button.
   
   
3. Select the desired options check boxes.
   
   
4. You now have two options.
   
   
   • Enter each guest's email address in the email field separated by commas and then click the Invite Now button.
     
     - OR -
   • Enter you own email address and click the Invite Now button. Then edit and forward the email your guests from your email client.
     
     
     
5. If you are only inviting one or two guests, the first option will be the fastest option. However, if you are inviting a large group or have the guests already in your email address book, it will be easier to email it to yourself and then forward it to your guests using you own email client and address book.

Guests Joining Directly From the GatherPlace Web Site

Using Email to Invite Guests from the Web Site

1. Go to the GatherPlace web site, click on the My Account tab and then click the Plan a Session graphic.
   
   
2. Click the Email Me link next to the session you want to invite your guests to. This will email an invitation to the email address on file for your GatherPlace account.
   
   
   
   
3. Open your email client and find the GatherPlace invitation. Note: The sender will be listed as GatherPlace Mailbot.
   
4. Edit the invitation as needed. Don't forget to include the date and time if the session will be hosted in the future.
   
   
5. Add the recipients and send the message to your guests.

Since GatherPlace planned sessions never expire, you can re-use the same GatherPlace session for all of your online meetings.
That way you can use the same email invitation again and again each time you need to invite guests to the session.

To do this, simply email the invitation to your own email account and save it as a draft.
Then, each time you need to invite others to a session, just open the invite in the drafts folder, edit the salutation, add the date and time and send it to the desired recipients.

This way you always have the invite available and the guests will see your name and email listed as the sender so they won't be hesitant to open it.
Plus, if you have successfully emailed the guest previously, their SPAM filters shouldn't block the invitation.

For information on creating a link, button or form on your web site to allow guests to join your sessions, please see the HTML Guide on the GatherPlace Integration page located at: http://www.gatherplace.net/gp/integrate.jsp.